Fractional controller
Month-end close, reconciliations, and a package you can hand to a lender.
The discipline of an in-house controller at a fixed monthly fee. Your revenue sets the package and its included hours; the usage statement shows where they went; at 80% you hear from us in writing.
Each month
What a controller adds to a bookkeeper.
A bookkeeper posts transactions. A controller makes sure they add up to something true: accounts reconciled, cut-off respected, the balance sheet supported, and the result explained in plain language. That is the work, month after month, on a calendar you can plan around.
In a trades business
The close includes the field app. Exports from ServiceTitan, Housecall Pro, Jobber, Buildertrend, Knowify and Tekmetric are reconciled to QuickBooks or Xero, so revenue is counted once and each job carries its labour at the burdened rate. With the Job costing / WIP schedule (construction) add-on ($750/mo), a monthly WIP schedule and the retainage receivable come with the package.
In an e-commerce brand
The close includes the channels. Payouts and settlements run through a clearing account per gateway, fees land in their own lines, and inventory is rolled forward at landed cost. With the settlement reconciliation add-on ($600/mo), every settlement is tied to the bank before the package goes out.
Systems: Shopify, Amazon Seller Central, A2X, Link My Books, Cin7, ShipBob, TaxJar and Avalara.
Intro and upgrade
Controller Essentials, then Controller + Cash.
The intro package keeps the close honest. The upgrade adds the monthly balance-sheet work and the cash view a lender asks for. These are the rows that change.
| Deliverable | IntroController Essentials$2,000/mo · 8 h | Most chosen upgradeController + Cash$3,500/mo · 15 h |
|---|---|---|
| Balance-sheet account reconciliations | Quarterly | Monthly |
| Management-use financial package | Day 15 | Day 10 |
| KPI dashboard | 6 standard | 10 |
| 13-week cash forecast | — | Monthly |
| AP/AR aging review and collections cadence | — | Monthly |
| Budget vs actual | Upload | Monthly |
| Lender or board pack | — | Quarterly |
| Review call | 30 min | 45 min |
| Process and controls documentation | — | 1/yr |
Deliverables by band
Close calendar and deliverables.
The same sequence every month. What changes by package is how often and how fast.
Month-end close oversight
We run the close to a checklist and a date, and nothing is reported until the period is closed.
Every band · Yes
Bank, card and loan reconciliation review
Every bank, card and loan account is tied to its statement before the numbers go anywhere.
Every band · Yes
Balance-sheet account reconciliations
Receivables, payables, accruals, prepaid items and clearing accounts are supported by a schedule, not a guess.
- A
- Quarterly
- B
- Monthly
- C
- Monthly
- D
- Monthly
- E
- Monthly
Management-use financial package
Profit and loss, balance sheet and cash flow with a short written summary, delivered on a fixed business day.
- A
- Day 15
- B
- Day 10
- C
- Day 10
- D
- Day 7
- E
- Day 5
13-week cash forecast
Receipts, payroll and payables week by week, so the bank balance stops being the plan.
- A
- Not included
- B
- Monthly
- C
- Monthly
- D
- Weekly
- E
- Weekly
AP/AR aging review and collections cadence
Who owes you, who you owe, and what to chase this week.
- A
- Not included
- B
- Monthly
- C
- Monthly
- D
- Weekly
- E
- Weekly
Budget vs actual
The month against the plan, line by line, with the variances that matter called out.
- A
- Upload
- B
- Monthly
- C
- Quarterly reforecast
- D
- Quarterly reforecast
- E
- Rolling
Review call
A standing call to walk through the package and decide what to do about it.
- A
- 30 min
- B
- 45 min
- C
- 60 min
- D
- 90 min
- E
- 90 min + strategy
Fees
Priced by revenue.
Set by trailing-twelve-month revenue and reviewed at renewal.
| Band | Annual revenue | Monthly fee | Included hours |
|---|---|---|---|
| A$1M - $3M | $2,000/mo | 8 h | |
| B$3M - $6M | $3,500/mo | 15 h | |
| C$6M - $12M | $5,500/mo | 24 h | |
| D$12M - $25M | $8,500/mo | 36 h | |
| E$25M+ | from $12,000/mo | 50 h |
Free · 30 minutes
Thirty minutes, no pitch.
You get a one-page note on what we heard and what we would propose.